RE: Meetings for meeting .
The Original Mail: Dear Sir, Greetings!!! Further to our todays telecom , kindly share invoices for the month of May-2024 along with all supporting documents and approval as discussed . Kindly acknowledge and revert at the earliest. Your support is much appreciated. Regards Muscat Bay Finance Support T: <+968%2024%20640000>+968 24 857000 F: <+968%2024%20640000>+968 24 826522 PO Box 605, Postal Code 115, Sultanate of Oman www.muscatbay.com <http://muscatbay.com/> <https://muscatbay.com/> This e-mail contains proprietary information some of which may be legally privileged. This e-mail is intended to be reviewed only by the individual(s) or organizations named above. If you are not an intended recipient, or an authorized representative of an intended recipient, you are hereby notified that any review, dissemination, distribution, or copying of this communication, or any of its content or attachments, is strictly prohibited and may be unlawful. If you have received this message in error, please return it to the sender immediately and delete the original message and any copy of it from your computer system. Saraya is neither liable for the proper and complete transmission of the information contained in this communication nor for any delay in its receipt *From:* Muscat Bay Finance Support [mailto:fsupport@muscatbay.com] *Sent:* Thursday, June 06, 2024 4:39 PM *To:* 'praneetha@kalhat.com' <praneetha@kalhat.com>; 'jaswant@kalhat.com' < jaswant@kalhat.com>; 'Sundaram' <sundaram@kalhat.com>; 'jyotirmoy@kalhat.com' <jyotirmoy@kalhat.com> *Cc:* 'Tarek Khamis' <tkhamis@muscatbay.com>; 'Abdulrahim AlBalushi ' < aalbalushi@muscatbay.com>; 'Abdulaziz AlHuseini' <aalhuseini@muscatbay.com>; 'Hidayatullah Mohammed' <hmohammed@muscatbay.com>; 'Wafa AlMaamari' < walmaamari@muscatbay.com>; 'Duaa Al Risi' <dalrisi@muscatbay.com>; 'Commercial Support' <csupport@muscatbay.com> *Subject:* Re: Meetings for meeting . Dear Sir, I hope this email finds you well. Following our meeting at our office in Muscat Bay today, I am writing to confirm the requirements for the analysis in Excel sheet along with the invoices, as discussed. We require the following analysis in Excel sheet format, along with the corresponding invoices: 1. Security Services 2. Landscape Services 3. Waste Management 4. Cleaning 5. Service and Maintenance General (This category will encompass all other activities not included in the above four) These analyses should be organized based on the following cost centers: 1. Zone 3: - Apartments - Villas 2. Zone 5 3. Zone 8 4. Staff Accommodation 5. Village Square 6. FM Building The submission date for invoices should be the 7th of every month. Each submission should include all supporting documents and must be approved/signed by the focal point person. Should you have any queries or require further clarification on any aspect of this request, please feel free to reach out. Your cooperation in this matter is greatly appreciated. Thank you for your attention to this request. Muscat Bay Finance Support T: <+968%2024%20640000>+968 24 857000 F: <+968%2024%20640000>+968 24 826522 PO Box 605, Postal Code 115, Sultanate of Oman www.muscatbay.com <http://muscatbay.com/> <https://muscatbay.com/> This e-mail contains proprietary information some of which may be legally privileged. This e-mail is intended to be reviewed only by the individual(s) or organizations named above. If you are not an intended recipient, or an authorized representative of an intended recipient, you are hereby notified that any review, dissemination, distribution, or copying of this communication, or any of its content or attachments, is strictly prohibited and may be unlawful. If you have received this message in error, please return it to the sender immediately and delete the original message and any copy of it from your computer system. Saraya is neither liable for the proper and complete transmission of the information contained in this communication nor for any delay in its receipt *From:* Muscat Bay Finance Support [mailto:fsupport@muscatbay.com <fsupport@muscatbay.com>] *Sent:* Wednesday, June 05, 2024 3:50 PM *To:* 'praneetha@kalhat.com' <praneetha@kalhat.com>; 'jaswant@kalhat.com' < jaswant@kalhat.com> *Cc:* 'Tarek Khamis' <tkhamis@muscatbay.com>; 'Abdulrahim AlBalushi ' < aalbalushi@muscatbay.com>; Abdulaziz AlHuseini <aalhuseini@muscatbay.com>; 'Hidayatullah Mohammed' <hmohammed@muscatbay.com>; Wafa AlMaamari < walmaamari@muscatbay.com>; 'Duaa Al Risi' <dalrisi@muscatbay.com>; 'Commercial Support' <csupport@muscatbay.com> *Subject:* Re: Monthly Invoice Summery Dear Sir, Greetings!!! I hope this email finds you well. Following our discussion today regarding , we kindly request that you provide us with the full invoices in Excel format, split into two categories: Regular Invoices and Adhoc Invoices, for each month. Attached to this email is a format for your reference, outlining the specific details we require in the invoices . Please ensure that the data provided aligns with this format to facilitate our analysis effectively. Should you have any queries or require further clarification, please do not hesitate to reach out. Your cooperation in this matter is greatly appreciated. Thank you for your attention to this request. Regards, Muscat Bay Finance Support T: <+968%2024%20640000>+968 24 857000 F: <+968%2024%20640000>+968 24 826522 PO Box 605, Postal Code 115, Sultanate of Oman www.muscatbay.com <http://muscatbay.com/> <https://muscatbay.com/> This e-mail contains proprietary information some of which may be legally privileged. This e-mail is intended to be reviewed only by the individual(s) or organizations named above. If you are not an intended recipient, or an authorized representative of an intended recipient, you are hereby notified that any review, dissemination, distribution, or copying of this communication, or any of its content or attachments, is strictly prohibited and may be unlawful. If you have received this message in error, please return it to the sender immediately and delete the original message and any copy of it from your computer system. Saraya is neither liable for the proper and complete transmission of the information contained in this communication nor for any delay in its receipt ——- Analysis & Responses: ### Summary of the Technical Email: #### Operational Details: 1. The email from Muscat Bay Finance Support requests the provision of invoices and analyses for various services (Security, Landscape, Waste Management, Cleaning, General Maintenance) formatted in Excel Sheets. 2. The invoices and analyses are required to be organized by specific cost centers: Zone 3 (Apartments, Villas), Zone 5, Zone 8, Staff Accommodation, Village Square, and FM Building. 3. All submissions should include supporting documents and approvals and must be sent by the 7th of every month. 4. The email specifies a clear distinction between Regular and Adhoc Invoices, which need to align with a provided format for efficient analysis. #### Issues Raised: - Implicit concerns regarding the organization and timeliness of invoice submissions to ensure streamlined processing and analysis. #### Action Items: 1. The recipient needs to prepare and submit the invoices along with all necessary analyses and supporting documents as per the specified format by the 7th of each month. 2. Acknowledge the receipt of the detailed requirements from Muscat Bay Finance Support. 3. Ensure all submissions are authorized and signed by the focal point person. ### Draft Response Email: ```plaintext Subject: Acknowledgment of Invoice and Analysis Submission Requirements Dear Muscat Bay Finance Support Team, Greetings! Thank you for providing the detailed guidelines regarding the submission of invoices and corresponding analyses. We have thoroughly reviewed the specifications for the Excel-format documents, categorized by the designated cost centers and including all necessary supporting documents and approvals. We are currently organizing the necessary documents and expect to submit them by the 7th of next month, adhering strictly to the formats and guidelines provided. Should any questions arise during our preparation of the documents, or if further clarifications are necessary, I will reach out to ensure that our submission meets your requirements fully. We appreciate your cooperation and support, and we aim to ensure the smooth processing and analysis of the invoices as requested. Best regards, [Your Name] [Your Position] [Your Contact Information] [Your Company Name] ``` This response ensures acknowledgment of the email from Muscat Bay Finance Support, addresses the operational requirements explicitly, and outlines the steps being taken to comply with their requests, ensuring all protocols are followed accurately.