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Facility Management & Assets Operation Management

Facility Management & Assets Operation Management

Option 1: Division Based on Job Function

Facility Management (FM) Scope

Category
Responsibilities
Daily Maintenance
- Regular inspections and maintenance of buildings and facilities.
- Managing cleaning schedules and ensuring hygienic conditions.
- Overseeing minor repairs and addressing maintenance requests promptly.
Service Management
- Managing contracts for cleaning, security, waste disposal, landscaping, etc.
- Ensuring service providers meet standards and performance metrics.
Space Management
- Optimizing space use within buildings and facilities.
- Managing space allocation and reallocation based on needs.
Compliance and Safety
- Ensuring compliance with health, safety, and environmental regulations.
- Conducting regular safety audits and implementing corrective actions.
- Managing emergency response plans and conducting drills.
Budgeting & Cost Control
- Preparing and managing the budget for facility maintenance and services.
- Monitoring expenses and implementing cost-control measures.
Energy Management
- Implementing energy-saving measures and monitoring utility consumption.
- Ensuring efficient operation of HVAC, lighting, and other building systems.

Assets & Operations Management (AOM) Scope

Category
Responsibilities
Asset Lifecycle Management
- Overseeing acquisition, deployment, maintenance, and disposal of physical assets.
- Developing and implementing asset management strategies and policies.
Performance Monitoring
- Monitoring asset performance and conducting regular audits.
- Implementing systems for tracking asset conditions and usage.
Long-term Planning
- Developing long-term plans for asset replacement and upgrades.
- Conducting cost-benefit analyses for major asset investments.
Operational Efficiency
- Analyzing and optimizing operational processes to enhance efficiency.
- Implementing best practices in asset management and operations.
Financial Management
- Preparing and managing the budget for asset acquisition and maintenance.
- Conducting financial analyses related to asset management and operational costs.
Regulatory Compliance
- Ensuring compliance with asset management standards and regulations.
- Implementing risk management practices related to asset operations.
Technology Implementation
- Introducing and managing technological innovations to improve asset performance.
- Overseeing the implementation and maintenance of systems like CMMS.

Option 2: Division Based on Location

Zone Manager A (Zone 1, e.g., Residential Area)

Category
Responsibilities
Facility Management
- Daily maintenance and service provision within the residential area.
- Managing contracts for residential cleaning, security, and landscaping services.
- Ensuring compliance with residential safety and environmental regulations.
Asset Management
- Overseeing deployment and maintenance of assets specific to the residential area.
- Monitoring and optimizing performance of residential assets (e.g., HVAC systems, utilities).
Operational Efficiency
- Implementing operational improvements within the residential area.
- Managing budget and financial performance related to residential facilities and assets.

Zone Manager B (Zone 2, e.g., Commercial/Administrative Area)

Category
Responsibilities
Facility Management
- Daily maintenance and service provision within the commercial/administrative area.
- Managing contracts for commercial cleaning, security, and waste management services.
- Ensuring compliance with commercial safety and environmental regulations.
Asset Management
- Overseeing deployment and maintenance of assets specific to the commercial/administrative area.
- Monitoring and optimizing performance of commercial/administrative assets (e.g., office equipment).
Operational Efficiency
- Implementing operational improvements within the commercial/administrative area.
- Managing budget and financial performance related to commercial facilities and assets.

Summary Tables

Facility Management (FM) Responsibilities

Category
Responsibilities
Daily Maintenance
Regular inspections, cleaning schedules, minor repairs.
Service Management
Managing contracts for essential services, ensuring provider performance.
Space Management
Optimizing and reallocating space within facilities.
Compliance and Safety
Ensuring regulatory compliance, conducting safety audits, managing emergency plans.
Budgeting & Cost Control
Budget preparation, expense monitoring, cost-control measures.
Energy Management
Implementing energy-saving measures, monitoring utility consumption.

Assets & Operations Management (AOM) Responsibilities

Category
Responsibilities
Asset Lifecycle Management
Overseeing asset acquisition, deployment, maintenance, disposal.
Performance Monitoring
Monitoring asset performance, conducting audits, tracking conditions and usage.
Long-term Planning
Developing plans for asset replacement and upgrades, conducting cost-benefit analyses.
Operational Efficiency
Analyzing and optimizing operational processes, implementing best practices.
Financial Management
Budget preparation for asset acquisition and maintenance, conducting financial analyses.
Regulatory Compliance
Ensuring compliance with standards and regulations, implementing risk management practices.
Technology Implementation
Introducing and managing innovations, overseeing CMMS implementation.