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Welcome to Cluster© ARPro 2024 – V1.5
Facility Management & Assets Operation Management
Option 1: Division Based on Job Function
Facility Management (FM) Scope
Category | Responsibilities |
Daily Maintenance | - Regular inspections and maintenance of buildings and facilities. |
- Managing cleaning schedules and ensuring hygienic conditions. | |
- Overseeing minor repairs and addressing maintenance requests promptly. | |
Service Management | - Managing contracts for cleaning, security, waste disposal, landscaping, etc. |
- Ensuring service providers meet standards and performance metrics. | |
Space Management | - Optimizing space use within buildings and facilities. |
- Managing space allocation and reallocation based on needs. | |
Compliance and Safety | - Ensuring compliance with health, safety, and environmental regulations. |
- Conducting regular safety audits and implementing corrective actions. | |
- Managing emergency response plans and conducting drills. | |
Budgeting & Cost Control | - Preparing and managing the budget for facility maintenance and services. |
- Monitoring expenses and implementing cost-control measures. | |
Energy Management | - Implementing energy-saving measures and monitoring utility consumption. |
- Ensuring efficient operation of HVAC, lighting, and other building systems. |
Assets & Operations Management (AOM) Scope
Category | Responsibilities |
Asset Lifecycle Management | - Overseeing acquisition, deployment, maintenance, and disposal of physical assets. |
- Developing and implementing asset management strategies and policies. | |
Performance Monitoring | - Monitoring asset performance and conducting regular audits. |
- Implementing systems for tracking asset conditions and usage. | |
Long-term Planning | - Developing long-term plans for asset replacement and upgrades. |
- Conducting cost-benefit analyses for major asset investments. | |
Operational Efficiency | - Analyzing and optimizing operational processes to enhance efficiency. |
- Implementing best practices in asset management and operations. | |
Financial Management | - Preparing and managing the budget for asset acquisition and maintenance. |
- Conducting financial analyses related to asset management and operational costs. | |
Regulatory Compliance | - Ensuring compliance with asset management standards and regulations. |
- Implementing risk management practices related to asset operations. | |
Technology Implementation | - Introducing and managing technological innovations to improve asset performance. |
- Overseeing the implementation and maintenance of systems like CMMS. |
Option 2: Division Based on Location
Zone Manager A (Zone 1, e.g., Residential Area)
Category | Responsibilities |
Facility Management | - Daily maintenance and service provision within the residential area. |
- Managing contracts for residential cleaning, security, and landscaping services. | |
- Ensuring compliance with residential safety and environmental regulations. | |
Asset Management | - Overseeing deployment and maintenance of assets specific to the residential area. |
- Monitoring and optimizing performance of residential assets (e.g., HVAC systems, utilities). | |
Operational Efficiency | - Implementing operational improvements within the residential area. |
- Managing budget and financial performance related to residential facilities and assets. |
Zone Manager B (Zone 2, e.g., Commercial/Administrative Area)
Category | Responsibilities |
Facility Management | - Daily maintenance and service provision within the commercial/administrative area. |
- Managing contracts for commercial cleaning, security, and waste management services. | |
- Ensuring compliance with commercial safety and environmental regulations. | |
Asset Management | - Overseeing deployment and maintenance of assets specific to the commercial/administrative area. |
- Monitoring and optimizing performance of commercial/administrative assets (e.g., office equipment). | |
Operational Efficiency | - Implementing operational improvements within the commercial/administrative area. |
- Managing budget and financial performance related to commercial facilities and assets. |
Summary Tables
Facility Management (FM) Responsibilities
Category | Responsibilities |
Daily Maintenance | Regular inspections, cleaning schedules, minor repairs. |
Service Management | Managing contracts for essential services, ensuring provider performance. |
Space Management | Optimizing and reallocating space within facilities. |
Compliance and Safety | Ensuring regulatory compliance, conducting safety audits, managing emergency plans. |
Budgeting & Cost Control | Budget preparation, expense monitoring, cost-control measures. |
Energy Management | Implementing energy-saving measures, monitoring utility consumption. |
Assets & Operations Management (AOM) Responsibilities
Category | Responsibilities |
Asset Lifecycle Management | Overseeing asset acquisition, deployment, maintenance, disposal. |
Performance Monitoring | Monitoring asset performance, conducting audits, tracking conditions and usage. |
Long-term Planning | Developing plans for asset replacement and upgrades, conducting cost-benefit analyses. |
Operational Efficiency | Analyzing and optimizing operational processes, implementing best practices. |
Financial Management | Budget preparation for asset acquisition and maintenance, conducting financial analyses. |
Regulatory Compliance | Ensuring compliance with standards and regulations, implementing risk management practices. |
Technology Implementation | Introducing and managing innovations, overseeing CMMS implementation. |